How to Proof Your Paper Like a Pro – 8 Proofreading Tips
I used to work as a proofreader.
It wasn’t the most exciting job in the world, but it helped me become proficient at proofreading ads and documents very quickly.
Whenever possible, it’s always best to have someone else review your essay.
However, it’s not always convenient to get someone to edit your paper at the last minute (when most papers get finished).
So here are 8 tips to help you proof your own paper like a professional:
1. Read your paper backward
A surefire way to find misspellings is by reading your essay backward to yourself. This makes every word stand out. And this is a great way to focus on the punctuation of each sentence.
2. Read your essay out loud
One simple way to proof is to read your essay aloud. This will help you focus on the rhythm of your writing, your punctuation, and any glaring errors in your sentence structure. If any sentence sounds confusing, you should revise it.
3. Cut the fat
Eliminate passive verbs whenever possible.
4. Proof in stages
I always proof my papers in stages. This means that I’ll typically plan on proofing my entire paper in a variety of stages. For example: (1) Focus on every word; (2) Focus on punctuation; (3) Focus on subject/verb agreement; (4) Focus on argumentation; (5) Focus on pronouns . . . etc. You get the idea.
5. Pay attention to apostrophes
Examine every word that ends in “s” and ask yourself if an apostrophe belongs there. Remember that apostrophes should never be used to make words plural.
6. Focus your attention on every comma and semicolon
Scan your paper to find every comma and semicolon. Make sure you’re using them properly in the sentence.
7. Proof headers and subheads
You’d be surprised how often headers and subheads get misspelled. This is because most people who are proofing are focusing on the details, and they often miss the big glaring error right in front of them.
8. Proof in the morning
You won’t catch as many errors if you’re proofing right after you’ve finished writing. So take a long break before editing the paper.
Recommended Reading
- The Most Common Grammar Mistakes
- How to Write a Great Term Paper in One Evening
- Double Your Reading Speed with These Skimming Strategies
- How to Improve Your Reading Comprehension
You can follow any responses to this entry through the RSS 2.0 feed.
You can leave a response, or trackback from your own site.
March 27th, 2008 at 12:47 pm
I agree with proofing in stages. My mom taught me COPS when I was around 6ish or so:
Capitals
Overall (or Organisation)
Punctuation
Spelling
… which means you only have to read through it 4 times. I think the “capitals” makes more sense in German than English because you have to capitalize nouns, so if you’re proofreading in English you really only need 3.
Of course I haven’t used it in forever; I used to be a copy editor for a newspaper so proofing has become automatic. I’m reviewing papers for some students right now (focusing on content) and it’s taking all my strength to keep from correcting their grammar
March 31st, 2008 at 12:18 pm
[...] How to Proof Your Paper Like a Pro – 8 Proofreading Tips If you’re sick of students turning in assignments with spelling errors and confusion among there, their and they’re, this post from studenthacks.org is a must. Drop what you’re doing and send your students there. Or should I say “they’re”? [...]